Your workplace data, treated with hospital-grade care.

Alam Hospital HRMS is the official human-resource system of Alam Hospital & Research Centre Pvt. Ltd (“the hospital”, “we”, “us”). The hospital decides why HR data is processed.

The software is built and hosted by SSB Consultancy Pvt Ltd as a technology partner. They operate the platform on the hospital’s instructions and do not use staff or applicant records for their own marketing.

This site is hr.alamhealthcare.com. It is not a public social network. Most screens require a login issued by HR.

Depending on how you use the portal, we may hold:

• Identity & employment — name, employee code, contact details, department, designation, joining date, bank and statutory IDs needed for payroll and compliance.
• Account data — work or personal email used as a login ID, role, and sign-in activity (including failed attempts that lock an account).
• Attendance & leave — check-in/out, roster, regularisation, leave balances, and approvals.
• Payroll, recruitment, and workplace records — payslips, claims, applications, CVs, training, tickets, and security logs.

We use this information only to run the hospital’s HR operations, including to:

• Create and manage employee records and logins
• Record duty, leave, overtime, and payroll
• Route approvals to the right manager
• Process job applications and onboarding
• Send service emails when those events are enabled
• Protect accounts, investigate incidents, and meet legal or audit duties

We do not sell personal information. We do not use HR records to advertise third-party products to staff or applicants.

Some locations use fingerprint, face, or card terminals. A small program (the sync agent) runs on a hospital PC on the same local network as the device. Punches are read on-site and sent to this HRMS over outbound HTTPS. The hospital does not open device ports to the public internet for this purpose.

Biometric templates typically live on the terminal. The cloud record used for attendance is the punch time and the employee’s biometric ID, not a public copy of your fingerprint image. Access to device settings and agent controls is limited to authorised HR/IT roles.

You can view openings and apply without a staff login. Applications and the public join form collect only what HR needs to consider you or to start onboarding. Draft join data stays in your browser until you submit it.

If you are hired, relevant application details may be copied into your employee file. If you are not hired, HR keeps the record for a limited period for audit and future roles, then disposes of it under hospital policy.

After you sign in we store a secure, httpOnly session cookie so you stay signed in and so the portal can refresh your access token. That cookie is not used for advertising.

Essential cookies and similar storage are required for sign-in, security, and remembering a few local preferences (for example sidebar state). You can block cookies in your browser; the staff portal will then require you to sign in again.

Information is shared only when needed:

• Managers and HR users, according to their role
• SSB Consultancy, solely to host and support this platform
• Statutory or banking partners when payroll or compliance requires it
• Background-verification agencies if a role needs BGV
• Authorities when the law requires disclosure

Employee and payroll records are kept for as long as you work here and for the statutory period after exit (for example tax, PF, and labour records). Attendance and approval history follow the same hospital retention rules. Candidate data is kept only as long as recruitment and audit need it. Security logs are kept for a shorter operational window unless an investigation is open.

Access is role-based. Passwords are stored hashed. Sessions use HTTPS. Repeated failed sign-ins lock the account until HR or support releases it. The on-site agent encrypts its local punch queue. No security measure is perfect; we work to prevent unauthorised access and to contain incidents quickly.

Subject to employment and Indian law (including the DPDP Act, 2023), you may ask to:

• See or correct your employee or application record
• Understand how a decision about you was recorded in this system
• Withdraw a job application that is still in progress
• Raise a concern about how your data is used

Some records cannot be deleted while we must keep them for payroll, statutory, or dispute purposes. Start with your HR team, or use the contact details below.